Terms of Service

Terms of Service


By paying any portion of a fee to Namu Williams or Namu.Studio, you are agreeing that you have read, understand and agree to these terms and conditions. This includes, but is not limited to, work-for-hire, contractor and trade clients.


DEFINITIONS:


This Agreement is between Namu.Studio (“Photographer”) and [You] (“Client”) which includes Client’s principals, employees, affiliates and representatives. Client agrees that it has the legal authority to enter into this Agreement on behalf of its employer, company or organization. Photographer’s relationship with Client is that of an independent contractor and client warrants that there is no employer/employee relationship or partnership between Photographer and Client unless otherwise expressed in writing.

“Image(s)” means the photographic material, whether still or moving, created by Photographer pursuant to this Agreement and includes, but is not limited to, transparencies, negatives, prints, or digital files, that were captured, recorded, stored, or delivered, in any type of analogue, photographic, optical, electronic, magnetic, digital, or any other, media.

USAGE RIGHTS AND OWNERSHIP:


Client acknowledges that Photographer is the Author of the Image(s) and also the first and sole owner of all copyrights of the Image(s). The Image(s) and all copyrights remain the exclusive property of Photographer without limitation. All usage rights to the Image(s) specifically granted by Photographer to Client appear on the printed version of this Agreement and are not transferable without express permission of Photographer, in writing. 

IMAGES ARE LICENSED FOR SPECIFIC USE(S) AND ARE NOT SOLD.


Client understands and agrees that it is not buying the Image(s) but is paying Photographer for his services, which includes a limited license to use the Image(s) as specified in your written Agreement. Note that it is possible to “buy out” the copyright at a significant fee, with a separate agreement.

The term of license begins from the date Photographer receives full payment of invoice and upon delivery of images. Should Client fail to uphold their end of this agreement or breach any part of this agreement, Photographer reserves the right to revoke any license related to this agreement. 

Unless otherwise agreed, any rights granted are always non-exclusive, non-sub-licensable and non-transferable. Any Image(s) may not be used in a logo, corporate identity, trademark or other service mark without express written permission from Photographer.

The use of any Image(s) by Client will not constitute a work of joint authorship.

Copyright metadata contained within any digital file may not be altered, or removed, without the express consent of Photographer.

Unless otherwise agreed, Photographer retains the right to use the Image(s) for his self-promotion.

PHOTOGRAPHIC INTEGRITY AND ALTERATIONS:


Client will not make or permit any alterations, including, but not limited to, filters, additions, subtractions, or adaptations, with respect to the Image(s), alone or with any other material, without the prior express permission of Photographer.  

Sessions may include editing which consists of basic changes to color tone, cropping, contrast, & exposure, at Photographers discretion.  No sessions include retouching (blemish removal, color replacement, stray hair removal, et al) but are available at an additional fee, per image.  

GENERAL LIABILITY AND RELEASES:


Photographer will take all reasonable care in the production of the Image(s) and the performance of this agreement, but Photographer will not be liable for any loss, damages, or costs, suffered by Client, or by any third party, arising from Client’s use of any Image(s).

Client will indemnify, defend, and hold harmless, Photographer, his contractors, and his representatives, against any and all claims, liabilities, damages, costs, and expenses, including reasonable legal fees and expenses, that may arise from Client’s use of any Image(s).

Photographer is not responsible for obtaining model, property, trademark, copyright, or any other releases in connection with the Image(s) unless specifically stated in this Agreement. It is Client’s responsibility to obtain all necessary permissions or permits for any Image creation or Image use that requires a release or other consents.

Should Photographer agree to deliver any releases, it is Client’s responsibility to determine whether such releases are suitable for Client’s purposes. Photographer gives no warranty or guarantee as to the legal validity of any release.

In any event, Photographer’s liability for all claims will not exceed the total amount paid under this Agreement.

PAYMENT:


Time is of the essence for receipt of full payment under this Agreement.

NO RIGHTS ARE GRANTED UNTIL PHOTOGRAPHER HAS RECEIVED FULL PAYMENT, INCLUDING, IF APPLICABLE, ANY INCIDENTAL FEES OR REIMBURSEMENTS.

UNLESS OTHERWISE AGREED, THE USE OF ANY IMAGE(S) PRIOR TO FULL PAYMENT WILL BE CONSIDERED AN UNAUTHORIZED USE. CLIENT AGREES THAT THE REASONABLE AND STIPULATED AMOUNT THAT WILL BE PAID TO PHOTOGRAPHER FOR SUCH AN UNAUTHORIZED USE WILL BE DOUBLE THE INVOICE TOTAL, PER IMAGE USE.

Where usage rights before full payment are granted, Photographer reserves the right to rescind any such usage rights if Client fails to make timely payment.

All invoices are due upon receipt. Adjustments of amounts or terms must be requested as soon as possible, but within no longer than ten days of invoice receipt.

Photographer does not provide any receipts to Client. Photographer’s invoice will serve as Client’s receipt for work performed and services rendered. Bank or other financial transfer fees are the responsibility of Client.

CREDIT LINE and COPYRIGHT NOTICE:


Placement of a credit line, by line or copyright notice is required when posting the images on the internet. If a credit line or copyright notice is required but not actually provided, Client agrees that the amount of DOUBLE THE INVOICE TOTAL is the fair and reasonable compensation that will be paid to Photographer for the loss of recognition, or lack of copyright protection, resulting from the lack of, or an improper, copyright notice or credit line.

CANCELLATIONS AND POSTPONEMENTS:


50% of the total fee is due at time of booking. This fee is not a deposit or retainer, but an actual fee and as such, is non-refundable.  The remaining balance is due seven days prior to the date of your session.  If Client cancels or reschedules for any reason, any and all fees paid to the point are forfeited.  If Client fails to cancel and Photographer arrives to perform his duties under this agreement but is unable to perform his duties because Client failed to notify Photographer of cancellation, or if Photographer arrives and is unable to perform his duties under this agreement due to circumstances out of his control, then Client is responsible for paying the final fee due, even if no services are actually provided.

RESHOOTS:


If Client requests a reshoot and Photographer agrees, Client will pay Photographer an additional fee of one hundred percent of the fee stated in the original quote or invoice for the original shoot, plus all expenses related to rescheduling shoot.

If a reshoot is required due to factors beyond the control of Photographer, including but not limited to, weather conditions, illness, death, or acts of nature, Photographer will work with Client to find a rescheduled date that works for both Photographer and Client. Photographer will charge no extra fees for this rescheduled shoot, assuming all details remain the same.

FAILURE TO PERFORM:


If Photographer is unable to supply his photographic services due to illness, mechanical breakdown, accident, acts of nature, or any other cause beyond his control, then Photographer will attempt to procure the services of another professional photographer to fulfill his obligations. If that does not succeed, Photographer will return any fees paid up to that point by Client and will have no further liability with respect to this Agreement, and Photographer will not be responsible or liable for any other damages beyond the amount stipulated in this Agreement.

This limitation of liability will also apply in the event that any Image is lost or damaged through equipment malfunction, or otherwise, through no fault of Photographer.

KILL FEE:


Provided Photographer has executed the photography assignment in a professional and competent manner, Client agrees to pay Photographer all fees and expenses in connection with said assignment, whether or not Client uses any Image(s).

ARCHIVING DIGITAL FILES:


While Photographer may choose to archive the Image(s), it is Client’s responsibility to properly store and archive the Image(s) for the duration of the term of license. Photographer cannot guarantee the availability of any Image(s) beyond the date of first delivery to Client.

Client is aware that optical, magnetic, electronic, and any other, media for storing digital data are inherently unstable. Client hereby releases Photographer and his contractors, and representatives, from any liability for any claims, damages, or costs, arising from any media supplied by Photographer becoming unusable.

DIGITAL FILE QUALITY:


Photographer is committed to providing high quality services. Unless otherwise specified, Photographer may deliver, and Client agrees to accept, the Image(s) encoded in an industry-standard data format that Photographer may select, at a resolution that Photographer determines will be suitable to the reproduction technology and use(s) for which the Image(s) is licensed.

Photographer uses cameras and monitors that are color calibrated to industry standards, but due to variances in other monitors, software and computer platforms, the Image(s) may display differently depending on the medium used to display them.

In no event will Photographer be liable for poor reproduction quality, delays, losses, expenses, or consequential damages, resulting directly, or indirectly, from defects or errors in digital files or their use.

All editing is done at Photographer’s discretion. Photographer reserves the right to refuse any additional edits requested.  Image(s) are not guaranteed to be delivered in color or black and white and the decision of whether an image is created in black and white or color is at the sole discretion of Photographer in his role as creator of the art.  

SESSION TERMS:


Sessions will be conducted at a location agreed upon by Photographer and Client. Client agrees to acquire/provide any/all permits or permissions necessary for Photographer to perform his services in a specific location. Client further understands and agrees that Photographer will not break any law in order to achieve the creation of Image(s) in specific locations. Photographer is not responsible for hazards on-location and Client agrees to enter into session locations and participate at their own risk.

No other photographers/videographers, whether professional, amateur or otherwise, are allowed during sessions unless agreed to in writing by Photographer.  

ACCEPTANCE OF TERMS:


Client may not assign or transfer this Agreement or any of the rights granted hereunder. This Agreement is binding upon, and inures to the benefit of, Client and Photographer, as well as their respective principals, employees, representatives, and successors. Client and its principals, and employees, are jointly and severally liable for the performance of all payments and other obligations hereunder.

No amendment or waiver of any items is binding unless set forth in writing and signed by the parties. E-mail and electronic signatures will be considered legal and binding. However, the invoice may reflect, and Client is bound by, Client’s oral authorizations for any additional Image(s), fees, and expenses, that could not be confirmed in writing due to the immediate proximity of completing the photography assignment.

This Agreement will be deemed to be a contract made under the laws of the United States and the State of California in the County of San Luis Obispo, and for all purposes will be interpreted in its entirety in accordance with these laws. Client specifically and irrevocably confers personal jurisdiction over it by the courts of the state of California, in the County of San Luis Obispo. Client will pay all arbitration and court costs, reasonable legal fees, expenses, and legal interest, on any award or judgment in favor of Photographer.

If any provision of this Agreement shall be found to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions.

In addition to oral and written agreements, playing any fee, for any reason, will constitute acceptance of all terms and conditions herein.

This Agreement constitutes the entire and only agreement between Photographer and Client with respect to its subject matter and supersedes all previous agreements, understandings, and communications, whether oral or written, between the two parties with respect to the subject matter hereof.

A written version of this agreement will be edited specifically for each client and provided for signing. Payment and a signed agreement are required prior to any date being reserved or work commencing.